HR software that knows your people work outside the office
Payroll, attendance, leave, onboarding and exit — built for companies whose staff are on the road rather than at a desk. Run it on its own, or alongside PharmaMonitor SFA so both read one attendance register instead of two.
- Payroll, attendance & leave
- Onboarding to full-and-final
- Works standalone or with SFA
Stop reconciling attendance against the field report
In most companies HR and sales keep two versions of the same month, and someone reconciles them by hand before every payroll run. When the check-in your reps already make is the attendance record, there is only one version to begin with.
- Step 1
Field check-in
Your rep punches in from the field, GPS-verified inside the customer geofence.
- Step 2
Attendance
The punch becomes the attendance record. Missed punches get regularised, and unmarked days are auto-flagged absent.
- Step 3
One register
HR and sales read the same attendance register, so nobody reconciles two versions of the same month before payroll can run.
- Step 4
Payroll
Absent days on that register count as loss of pay in the monthly run, and carry straight through to the payslip.
Running PharmaMonitor SFA alongside the HRMS means the check-in your field team already makes becomes the attendance record. On its own, the HRMS uses punches, regularisation and leave records as normal.
Hire to exit, in one system
Modules are licensed individually, so you can start with attendance and payroll and add the rest when you need them.
Employee records & org structure
One record per employee — personal details, employment status, reporting line and documents — with your departments, grades and designations mapped to how you actually run.
Attendance Plus
Auto absent-marking, missed-punch regularisation, a monthly attendance register, and a payroll-ready export at month end.
Leave policy engine
Balances, accrual, carry-forward, sandwich policy, comp-off and loss of pay — configured per leave type rather than hard-coded.
Salary & payslips
Salary structures and monthly gross-to-net runs with automatic PF and ESIC, plus payslip PDFs, a salary register and a bank transfer file.
Onboarding & probation
New-joiner checklists, document verification and probation confirmation, so nothing depends on someone remembering to chase it.
Exit & release
Resignation workflow, notice-period tracking, departmental clearances, full-and-final settlement and user release.
Asset register
Laptops, SIMs, vehicles and sample kits tracked by issue and return — with outstanding items recovered as part of exit clearance.
Letters & documents
Offer, appointment, increment, experience and relieving letters generated from editable templates, ready to print or email.
The parts most HR teams still run on spreadsheets
Advances tracked in one file, benefits in another, promotion history in someone's memory. These are in the system, and they feed the payroll run.
Loans & salary advances
Issue an advance, set the instalments, and let the payroll run recover each one automatically until the outstanding balance clears.
Benefits & enrolments
Define benefit plans, enrol employees, and end-date an enrolment when someone moves off it — without editing a spreadsheet.
Employment timeline
Joined, confirmed, promoted, transferred, separated — every change to a person's employment and CTC kept as dated history, not overwritten.
Employee self-service
One place for a person to see their own record, payslips, leave balance and documents, so HR stops fielding the same five questions.
Headcount, leave & salary-cost reports
Standing reports on headcount, the leave register and monthly salary cost, ready to hand to finance without rebuilding them each month.
Bulk import from Excel
Download the template, fill in your existing records, upload. Getting started does not mean re-keying your whole company by hand.
What the payroll run does — and what it leaves to you
Payroll software that is vague about statutory handling creates liabilities its customers only discover at assessment. Here is the split, stated plainly.
Calculated for you
- Gross-to-net monthly payroll runs
- Provident Fund (PF) computed per employee
- ESIC computed on eligible wages
- Loss of pay from the attendance register
- Arrears carried across revisions
Entered by your admin
- Professional Tax (PT) — entered per employee
- TDS — entered per employee
We do not maintain state-wise PT slabs or run a TDS projection on your behalf. Your figures go in, the run applies them, and the payslip reflects them. Responsibility for statutory accuracy stays with you and your accountant.
Payslip PDFs
Per employee, per month
Salary register
Full month, ready to review
Bank transfer file
Upload straight to your bank
One record per person, from hire to exit
A field employee usually exists in four places at once. The sales system knows where they went. Attendance knows whether they were counted present. Payroll knows what they were paid. And a spreadsheet reconciles all three by hand, every month.
When those four disagree, the argument gets settled by whoever pushes hardest rather than by evidence. For a workforce that works outside the office, they should never have been separate systems.
Record what actually happened
Available nowGPS-verified visits filed offline-first, as the day happens rather than reconstructed from memory on Friday evening.
Let that record drive pay
Available nowThe same activity becomes attendance, and attendance drives the payroll run — so there is one answer to whether someone worked on the 14th, not three.
Close the remaining gaps
PlannedPerformance reviews, training records, statutory filing support and deeper finance integration are on the list. We are building them in the order our customers actually ask for them.
Items marked in development or planned are our direction of travel, not commitments, and may change. Nothing on this page is sold on the strength of something we have not built — if a capability matters to your decision, ask us on the call and we will tell you plainly whether it exists today.
Questions HR heads ask first
PharmaMonitor HRMS calculates Provident Fund (PF) and ESIC automatically as part of each monthly payroll run. Professional Tax (PT) and TDS are entered by your admin per employee — we do not maintain state-wise PT slabs or run a TDS projection on your behalf. Responsibility for statutory accuracy stays with you and your accountant.
See the HRMS against your own payroll month
Send us your details and we'll walk you through a real monthly cycle — attendance register, leave balances, a payroll run and the payslips that come out of it. Bring last month's numbers and we'll reconcile against them on the call.
Free 30-day pilot for founding companies
Run it with your actual field force before committing to anything.
Personalised onboarding support
We import your doctor and chemist master records for you.
No credit card required to start
Nothing is charged during the pilot, and there is no auto-conversion.
Reporting hierarchy mapped for you
We configure your levels, from MR through to national head.
Book an HRMS demo
A 30-minute walkthrough of attendance, leave and a payroll run. We respond within 4 business hours.
We respond within 4business hours · Each tenant's data is isolated